Office Coordinator and Assistant
The Office Coordinator and Assistant oversees maintenance of office systems and procedures to ensure the office runs efficiently; provides direct administrative support to the President and general administrative support for the programming and development needs of the organization. The position reports directly to the President and is a non-exempt, non-supervisory 30 hr. a week position with the expectation to be in the office during normal working hours Monday through Friday. This position is considered full time with a rate of $15/hr. KPB offers a generous healthcare package, paid time off, and a matching 401k.
Position serves as the primary contact for all inquiries coming into the office, performs all functions related to processing of incoming/outgoing mail, maintains record keeping, filing systems, inventory and is responsible for the procurement of office supplies. Position is responsible for data management for the organization including contact information for all organization stakeholders in the content management system. Position will be responsible for recording accounts receivable and preparing invoices for processing, and take deposits to the bank; assisting with preparation for meetings and special events and perform general office maintenance and other duties as assigned.
Qualifications and Competencies
Experience with database management and proficiency in Microsoft Office Suite including Word and Excel are required. Familiarity with maintaining a server and basic computer systems and working in Word Press and content management systems a plus.
High School degree or equivalent; 3-5 years office coordinator experience