Vice President of Instruction and Student Services
Vice President of Instruction and Student Services Flier
Position Title: Vice President of Instruction and Student Services
Work type: Administration
Location: Tillamook, OR
Categories: Administrative, Admissions/Enrollment Management/Executive, Student Life/Services
Department: Office of Instruction and Student Services
Appointment Type and Duration: Regular, Ongoing
Salary: $96,825 – 108,977
Compensation Band: Grade 32 Fiscal Year 2022-2023
FTE: 1.0
FLSA Exempt: Yes
College and Area Information
Tillamook Bay Community College (TBCC) is located 85 miles west of Portland on the beautiful North Oregon Coast in Tillamook, Oregon; the county seat of Tillamook County. The County has a population of 26,000 and TBCC annually serves over 2,000 students and approximately 500 FTE.
Tillamook Bay Community College (TBCC) is seeking an experienced, enthusiastic, innovative, responsible, and highly skilled Vice President of Instruction and Student Services (VP) to provide leadership and direction for the college and to provide quality education to meet the needs of the citizens of Tillamook County.
Department Summary
This is an opportunity to oversee all aspects of instruction and student services. This position oversees all credit and non-credit courses and programs, developmental education courses, dual credit courses with the county high schools, adult basic education and ESOL classes, and partnerships with other organizations and companies to deliver quality, pedagogically sound, instruction. This position also oversees recruitment, orientation, scheduling, enrollment, advising, financial aid, student activities/engagement, scholarships, events, student issues, disability services, tutoring, library, testing and graduation. This position serves as the lead for Guided Pathways initiatives, Tillamook Works initiatives, and instruction and student policies and procedures. This position is fiscally responsible for a sizable general fund and various grant and self-sustaining funds. This position also serves as the Accreditation Liaison Officer (ALO) and has primary responsibility for ensuring compliance and institutional improvement in keeping with the Northwest Commission on Colleges and University (NWCCU) standards. The successful candidate is active with statewide peers and engaged in leadership statewide as benefits TBCC and community colleges at large.
Position Summary
The Vice President of Instruction and Student Services (VP) is responsible for leading and managing all aspects of the academic and student programs, services, and operations in an integrated instructional, academically centric, and student success-oriented manner. This position provides leadership in the areas of academic integrity; program quality; academic and strategic planning; business, industry, and community relations; and economic relevance. The VP provides college-wide vision, leadership, and strategic direction as a member of the College’s Leadership Team and Executive Cabinet. The candidate is experienced in working successfully with various education partners, leadership styles, multiple community partners, and a diverse community of interest. The ability to build and maintain relationships with diverse partners is key.
The VP must bring skills as a listener, communicator, and facilitator of constructive discussion to create coherence around the College's academic, instructional and student services priorities. The successful candidate is;
- Trusting: TBCC faculty and staff excel at their jobs. The VP should trust them and focus on overarching priorities.
- Candid: The VP should be willing to have difficult conversations with faculty colleagues, the President, as well as with all members of the community.
- Innovative: The VP should respect that which is in place and understand the culture before advocating wholesale change, but should push the college forward keeping it at the forefront of innovation and effectiveness.
- Mission-Driven: Given scarce resources and challenging times, the VP should be focused and committed to the College's mission of open admission and furthering the educational opportunities of all students.
- Supportive: The new VP must be understanding and active in promoting a healthy work-life balance, while at the same time holding all faculty and staff to high standards of excellence for which the College is known.
Overview of Responsibilities
I. Office of Instruction
- Responsible for strengthening the teaching and pedagogical activity of all faculty through ongoing support of faculty development.
- Responsible for the development and assessment of all curriculum at the college, both credit and non-credit.
- Responsible for the quality and consistency of student learning outcomes assessment processes and data collection and analysis, along with ensuring that student learning is tracked, documented, and analyzed, and faculty close the loop on student learning to continually improve their courses and programs.
- The VP will actively support faculty and staff who hold leadership positions and will encourage and develop others to seek important leadership roles at the College.
- Develops, promotes and evaluates articulation/transfer agreements with other educational institutions and develops policies and procedures for the transfer of academic credit.
- Supervises the development of on-going institutional publications, including the college catalog, class schedules, faculty handbooks, curriculum handbooks and state/federal reporting documents.
II. Office of Student Services
- Coordinates strategies with College leadership and staff to achieve desired organizational results in areas of customer satisfaction, student retention, graduation rates, and satisfactory student progress. This includes leadership to ensure overall satisfactory academic progress in the areas of attendance, grades, matriculation, and graduation.
- Provides leadership for student services programs including disability services, graduation, enrollment services and student records, first year experience, financial aid, student life, and student success, retention and completion.
- Ensures Student Affairs compliance with federal, state, and institutional laws, regulations, reports and surveys.
- Works with Deans to develop case management academic advising and holistic student support.
III. Budget and Fiscal management
- Leads and oversees budget management to support academic policy development, academic program review, curriculum development, professional development, teaching effectiveness, and scheduling. Monitors spending and approves expenditures within annual budgets, performs budget revisions, and prepares budget reports as needed or requested.
- Leads and oversees budget management to support student services and student initiatives including grant and legislative funding sources. Monitors spending and approves expenditures within annual budgets, performs budget revisions, and prepares budget reports as needed or requested.
- Builds the annual budget for Instruction and Student Services working with division faculty and staff.
IV. Statewide Initiatives
- Represents the College in academic matters within the community, with educational partners, and at the state level being an active member of the OR Community Colleges Council of Instructional Administrators (CIA).
- Ensures that TBCC is well represented in statewide affinity groups including; Chief Student Services Administrators (CSSA), Oregon College Distance Learning Association (OCDLA), state-wide Registrars group, state-wide Curriculum Directors group, Oregon Community College Adult Basic Skills Directors (OCCABSD), state-wide Accelerated Learning, state-wide CTE.
- Actively contributes to statewide projects such as Guided Pathways, developmental education re-design, benefits navigation, co-requisite course development, STEP/SNAP, work-based learning, Perkins and more.
V. College Governance
- Serves as a member of the College's Leadership Team and Executive Cabinet, which is responsible for vision casting, strategic planning, fiscal management, resource development, and policy development. The team also encourages and supports innovation, experimentation, and an entrepreneurial attitude across all phases of the academic enterprise.
- Sets and communicates program priorities and performance standards and assesses operations including monitoring attrition analysis and assists with campus issues relating to student persistence and completion.
- Communicates strategic plans, wildly important goals (WIGS) strategic projects and mission fulfillment endeavors to division faculty and staff
- Integrates academic planning, program evaluation, and outcomes assessment into the TBCC Strategic Plan.
- Oversees the development and implementation of student success strategic planning and assessment. Integrates advising, career exploration, program evaluation, and outcomes assessment into the TBCC Strategic Plan.
- Ensures campus compliance with state, federal, and accreditation regulations and policies, including coordinating instructional activities in the Strategic Framework.
VI. Accreditation
- Act as the TBCC Accreditation Liaison Officer.
- Work directly with representatives of the Northwest Commission for Colleges and Universities (NWCCU) to ensure TBCC compliance with all accreditation standards.
- Oversee the development of all accreditation reports.
- Develop and submit the Annual Accreditation report to NWCCU every year.
- Become an external evaluator for NWCCU to get experience with accreditation visits to other colleges.
VII. Other Principal Duties and Responsibilities
- Assists the President in the development of the academic and student operational and capital budgets and advises the President on academic and student matters, strategic efforts, higher education issues, trends, and best practices.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies; participates in internal and external meetings and seminars.
- Performs other duties as assigned by the President.
Minimum Requirements
- Master’s degree and extensive additional experience in higher education.
- Seven years of experience in academic administration in higher education including administrative or supervisory duties concerned with curriculum and program planning, and assessment; fiscal, personnel, and operational management; and strategic planning.
- Experience in student services in higher education including administrative or supervisory duties concerned with student engagement, student finances, advising, graduation planning, and retention and completion efforts.
- Strong knowledge of accreditation requirements and processes.
- Demonstrated understanding of, and a commitment to, the community college mission and purpose, teaching and learning, and student success.
Preferred Qualifications
- An earned Doctoral degree in higher education/leadership, a teaching discipline, or a closely related field from a regionally accredited university.
- Administrative experience in a community college.
- Proven track record of developing and implementing strategic plans and achieving measurable results. Project management skills including the ability to define projects, prioritize, and manage multiple projects; measure and evaluate progress and outcomes; and meet timelines while producing quality work.
- Expertise in the objective analysis of complex information to derive logical conclusions and provide a sound basis for establishing priorities and selecting appropriate courses of action.
- Experience with the use of best practices, innovations, and research in providing outcome-based programs.
- Demonstrated ability to foster and sustain innovation and collaboration in decision-making.
- Accomplished report writer with strong writing and verbal communication skills.
- Demonstrated evidence of strong communication, interpersonal, and relationship management skills.
- Ability to develop and maintain a schedule of classes and course catalog.
Application Information
- Complete application packets will have first consideration. The submission of all required application materials is the responsibility of the applicant.
- Please respond via email with cover letter, resume and application indicating proof of your abilities to achieve the above job description and a minimum of three references to briarsmith@tillamookbaycc.edu
- Applications may also be mailed to:
- Tillamook Bay Community College
Attn. Human Resources 4301 Third Street Tillamook, OR, 97141
- To print application go to https://tillamookbaycc.edu/about-tbcc/human-resources/ and choose the staff application packet.
- Position Open until filled
- First review of applications: May 17, 2022
Compensation and Position Availability
- This is a 1.0 FTE position. Salary is $96,825 - $108,977 depending on experience. Benefits are in accordance with Board Policy. Full employer paid PERS. Salary is as of July 1, 2022.
Equal Opportunity Employer
Tillamook Bay Community College does not discriminate on the basis of race, color, national origin, disability, sex, age, religion, height/weight ratio, marital status, gender, gender identity, sexual orientation, organizational affiliation, political affiliation or protected veterans with regard to employment, admissions, access to education programs or activities as set forth in compliance with federal and state statutes and regulations. Persons having questions about non-discrimination should contact the Director of Human Resources, 4301 Third Street, Tillamook, Oregon, Room 229, Phone (503) 842-8222 ext. 1021